Counterpart International, Inc.

  • Grants, Procurement & Compliance Consultants

    Job Locations US-VA-Arlington
    Category
    Grants, Contracts, & Compliance
    Employment Type
    Consultant
    Job Type
    Headquarters
  • Overview

    Grants, Procurement & Compliance Consultants

     

    RFQ Number:RFQ-Global-GC&C-18-002  

     

    Issuance Date:December 3, 2018 

     

    Deadline for Offers:Round 1: December 21, 2018 

     

    Following Round 1, this RFP will remain open as a rolling solicitation. Subsequent rounds/evaluation will take place periodically, at Counterpart’s discretion, until the closing date. 

     

    Closing date of RFQ: December 1, 2019 

     

    Number of anticipated awards: Multiple

     

    Introduction & Background 

    The consultant will support Counterpart’s grant, procurement and compliance functions to provide award management and oversight of Counterpart’s portfolio of grants, cooperative agreements, contracts and subawards, and to contribute to core, institutional services by promoting standardized systems of policies and procedures, developing tools and trainings and facilitating mitigation of organizational risk.  Counterpart requires the services of grants, procurement and compliance consultants to provide surge support in 1. Grants Management, 2. Procurement, and/or 3. General Compliance and Award Management support as follows: 

    • Round 1: At a minimum, Counterpart plans to issue one Blanket Purchase Agreement (BPA) immediately followed by a Purchase Order (PO) to address the immediate term need for a period of 3-6 months, beginning approximately January 15, 2019. Counterpart reserves the right to issue multiple BPAs under this Round. Not all issued agreements will result in an immediate PO.
    • Subsequent RoundsBlanket Purchase Agreement (BPA) to establish specific pricing levels and parameters for ordering. The Consultant shall furnish the services described in any ordering documents issued by Counterpart under this BPA 

     Counterpart is in need of interim surge capacity support to ensure program implementation needs are being effectively met and institutional risks are being mitigated. 

     

    Summary of Skills: 

    Offerors should provide information and background that allows Counterpart to evaluate their skills and qualifications in the following: 

    • Effective grants management, procurement, or general compliance and award management support requires experience with USAID awards (assistance and/or acquisition) and working knowledge and ability to interpret and apply 2 CFR 200/700 and USAID Standard Provisions.  
    • Knowledge of FAR/AIDAR and/or experience with other U.S. Government agencies, as well as bilateral or multilateral donors, such as DFID, SIDA, UN Agencies is a plus.  
    • The ability to multi-task and work under pressure with attention to details.  
    • Excellent cross-cultural skills, and the ability to work in a diverse, multi-cultural NGO environment with respect, professionalism and gender sensitivity.  
    • Language skills in French or Spanish are a plus, as are experience living or working overseas and in international development projects. 
    • Experience with Share point, Microsoft Excel, Word and PowerPoint. 

     

    For full details of this opportunity and application instructions, please go to the following link:

    https://www.counterpart.org/request-quotations-grants-procurement-compliance-consultants/

    Responsibilities

    Statement of Work 

    Grants Management:  

    • Review subawards and manuals prior to issuance for compliance with donor regulations and Counterpart policies, and provide subaward management guidance as needed in consultation with GCC team members for consistency, 
    • Review grant packages prior to execution of grant agreements for compliance with donor regulations and Counterpart policies, and ultimately provide compliance and risk management clearance on satisfactory packages in accordance with authorization thresholds to be communicated by Counterpart, 
    • Provide guidance and oversight on planning, preparing and clearing amendments to existing grants on documents including program description, deliverables, workplan and budget; 
    • Apply knowledge of best practices in grant management to advise programs on grant strategies and subaward management, 
    • Coordinate and interact regularly cross-operationally with Counterpart teams (GCC, program, finance, new business development, HR, IT and security), 
    • Maintain grant-related files and database records for awards in assigned portfolio. 
    • Other illustrative examples of grant management tasks may include: 
    • Provide training to the field program and grants staff on grant administration, monitoring and reporting in line with Counterpart’s standard Grants Manual, 
    • Travel to Counterpart’s field office(s) to conducting field training and/or provide surge capacity to field grants team(s), 
    • Provide/co-facilitate (with grants management staff in the field) trainings for grantee organizations as needed; 
    • Providing strategic input on grants program design and the related resourcing/requirements. 

     

    Procurement Support: 

    • Conduct compliance review of procurements, including consulting agreements, for assigned projects, 
    • Apply knowledge of best practices in procurement procedures to advise programs on procurement planning and execution, 
    • Coordinate and interact regularly cross-operationally with Counterpart teams (GCC, program, finance, new business development, HR, IT and security), 
    • Maintain procurement files and database records for awards in assigned portfolio. 
    • Other illustrative examples of grant management tasks may include: 
    • Traveling to Counterpart’s field office(s) to conducting field training and/or provide surge capacity for procurement functions. 

     

    General Compliance and Award Management: 

    • Provide support and guidance to HQ and field staff to assigned teams on award management and compliance with donor regulations, 
    • Review, compile institutional comments and draft negotiation comments to donors on awards and modifications for assigned portfolio and share with GCC Director for review prior to submission, 
    • Review/prepare correspondence to donors on agreement-related issues and share with GCC Director for review prior to submission, 
    • Review documents from a compliance and risk management perspective prior to submission for executive signature,  
    • Review proposal and cost applications for assigned portfolio for compliance with donor requirements and Counterpart policies, 
    • Contribute to the development and/or revision of templates and other tools, to assist program staff with award management and compliance with donor regulations and Counterpart policies, 
    • Coordinate with GCC team members, including to ensure consistent organizational interpretation and guidance on donor regulations, 
    • Coordinate and interact regularly cross-operationally with Counterpart teams (GCC, program, finance, new business development, HR, IT and security), 
    • Interact in professional manner with agreement staff of donor agencies, 
    • Maintain agreement-related files and database records for awards in assigned portfolio, 
    • Perform other tasks as assigned by the GCC Director, or her designee.

    Qualifications

    Eligibility This RFQ is open to individuals or independent consultants only; consulting firms, companies, and organizations are not eligible to apply. By submitting an offer in response to this RFQ, the offeror certifies that it is not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government.  Counterpart will not award a contract to any entity that is debarred, suspended, or considered to be ineligible by the U.S. Government.  

     

    Additionally, only applicants that meet the following required minimum qualifications will be considered eligible: 

    • Must be legally authorized to provide services in the Unites States. 
    • Minimum of five (5) years of relevant and progressive experience, preferably at international development organization or donor agency, in an award management capacity; Master’s degree or Peace Corps experience may be considered in lieu of work experience.  
    • A bachelor’s degree in Law, Business Administration, Organizational Development, Economics, Accounting, International Development or other relevant field of study. 
    • Fluency in English required. 

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