Counterpart International, Inc.

  • Program Assistant

    Job Locations US-VA-Arlington
    Category
    Programs
    Employment Type
    Full-time
    Job Type
    Headquarters
  • Overview

    Counterpart International is seeking a Program Assistant to assist a USAID-funded project focused on internet governance and internet freedom with the administrative management of their programs in the region, and especially contribute to meeting the program reporting requirements. This is a full-time position based in Arlington, VA. This position will report to the project’s Grants & Finance Specialist.

    Responsibilities

    • Provide logistical and administrative support to field office teams;
    • Draft and/or complete initial review of contracts (e.g. vendor agreements, consulting agreements, purchase orders, task orders, etc.) for completeness and compliance with internal policies;
    • Draft and/or complete vendor RFQs and RFPs
    • Review procurement packages for quality control, and assist local staff where needed, before they are processed.
    • Coordinate staff travel;
    • Closely collaborates with the field finance team, and headquarters compliance teams, staff in conducting proactive financial backstopping.
    • Develops and maintains working relations within Counterpart (Communications, HR, Compliance, Finance, and other program divisions).
    • Arrange event logistics for global events;
    • Other duties as assigned

    Qualifications

    • Bachelor’s degree in international affairs, international development, or a related field plus a minimum of one (1) year of relevant experience (including internships and volunteer experience in an office setting) in an administrative support role.
    • Ability to think quickly and effectively to solve problems, handle multiple projects, determine priorities in dynamic professional setting;
    • Must be able to work with little supervision, yet collaborate easily and effectively for a team effort;
    • Ability to as proactively seek out information from diverse groups and collaborate as a strong team player to create new processes and resolve issues;
    • Strong communication, time-management, and organizational skills;
    • Demonstrated ability to perform under deadline pressure and an ability to focus on details; and
    • Fluency in English with strong writing and editing skills.
    • Experience working with donor agencies (USAID, USDA, World Bank, etc.) or development organizations is preferred

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